Between calls that never make it to your customer service team and calls that reach the wrong department in your organisation, the potential to improve the customer experience – and your bottom line – is massive.
They cited the following key reasons:
Within the last 6 months, 24% of UK customers have stopped doing business with a company due to a bad customer service experience.
Improving the customer service experience starts by helping your customers reach the right departments faster. Using inbound call control features from your provider can direct calls to different teams or departments using criteria such as:
Call plans that route your inbound calls to the right people first time can help resolve customer queries much more quickly.
Your most unhappy customers are your greatest source of learning
Bill Gates, Founder of Microsoft
Delivering the same customer service experience each time someone calls goes a long way towards keeping customers happy (providing the experience is good each time!). Your call handling processes must aim to always get your callers to the right people as quickly as possible, even during peak call times. Using call routing features from your provider can help to distribute calls appropriately.
Customers care very little about the circumstances that lead to a bad experience for them. Help avoid these situations with the implementation of simple but effective call management solutions.
Understanding why a customer is unhappy is the only way to help prevent future negative experiences. Take note of the causes of customer complaints, then try to find a way that your inbound call handling processes could help prevent the same experiences for customers in the future.
Beyond simply listening to new customer complaints, it is also a good idea to review historic call stats to try and understand the reasons for any call abandonment rates. Make the most of a call management system to gain valuable insight into customer call behaviour, in order to make improvements. Find a voice provider who can supply advanced call statistics to help you determine the most frequent exit points in your call flows.
50% of new callers don’t ring back if they don’t get an answer when they call, and 15% of existing customers don’t call again if they get the same experience! (Satmetrix)
If customer service is important to a business, and they demonstrate it at every opportunity by asking customers how they can improve, the staff will become acutely aware of how their actions impact customer satisfaction. It becomes part of the fabric of the way it does business.
Having something in common with your customers puts them at ease. Try to make use of local phone numbers for each of your service areas – even if you don’t have a physical office there. Customers will feel like they are calling a smaller, local provider and can feel more comfortable doing business.
Speak to your voice provider about the solutions available to help ensure you are able to manage multiple numbers and call flows effectively.
A key part of a successful business is understanding your customers. Using a call management system will help you to gain valuable insight into your customers behaviour. This in turn will help you to make improvements to your customers’ experience when they contact you, leading to greater efficiency, improved customer loyalty and ultimately a better bottom line.
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